Help Desk

General settings, Email integration, Data management, Incident Management, templates, categories, SLA/SLM, Timers, Subtypes, Password services,

  • 272 Posts
  • 783 Replies

272 Posts

Vadim Gektin
SysAider
Vadim GektinSysAider
published in Help Desk

All you need in order to move to Microsoft 365 Exchange OAuth 2.0 protocol.Tutorial

Two years ago, Microsoft announced that it will no longer support basic authentication protocols (SMTP, IMAP, POP). The time has come when you need to move to a more secure and updated protocol - OAuth 2.0.  Setup of the new email integration is simple:  In SysAid, go to: Settings > Integration > Email.  Click the Create New button, and follow the instructions in this Microsoft 365 Email Integration with OAuth 2.0 Guide. The permissions required on MS side:  Permissions required on Microsoft​​​​ Test and verify the new integration: Send manual email, reply from tickets and take actions that trigger automatic notification.  To disable the SMTP integration [see screenshot below]: In SysAid, go to: Settings > Integration [1] > Email [2]. Choose the SMTP integration list item and uncheck: Select the Outgoing Email tab [3]  Uncheck  Enable outgoing email  Click Apply [5]. Select the Incoming Email tab [4] Uncheck Enable incoming email Click Apply [

434414
Maayan Karstaedt
SysAider
1 year ago
M
mkrukielNew SysMate
asked in Help Desk

laptop not working

My laptop is not powering on. Please advise on how I can create a work order ticket number to resolve. 

2
S
SysAider
4 days ago
B
bikin4funNew SysMate
asked in Help Desk

Malware detected

Our malware scanner detected malware in your software that we want to bring to your attention in help of a resolution: Filename: /public_html/support/inc/common.inc.php File Type: Not a core, theme, or plugin file from wordpress.org.   Details: This file appears to be installed or modified by a hacker to perform malicious activity. If you know about this file you can choose to ignore it to exclude it from future scans. The matched text in this file is: $id = $id[0].$id[1].$id[2]. The issue type is: Backdoor:PHP/StringsConcat.13658 Description: Obfuscated concatenated strings

5
dragos.baciu
SysAider
12 days ago
A
Antokapo69New SysMate
asked in Help Desk

Detailed Help Desk report

hi  We need to extract from sysAid a detailed report including tickets assigned to my admin group and all the available details with notes and messages that admins have exchanged with the ticket reporter.  Is it possible to create such a report?  Thanks in advance Kind regards, Antonello 

2
A
1 month ago
J
Active talker
Joel_JoseActive talker
asked in Help Desk

Archive ticket restore and updating the feild within it

I have added a new field in all sub types and want to update the field value in the archived tickets.If we restore the archived ticket , will the due dates or any other SLAs be changed automatically ?

1
I
SysAider
1 month ago
E
Eddybane597New SysMate
asked in Help Desk

Auto adding main asset to a SR request when a user is selected

I am looking to add the users main asset to the SR request so we don’t have to dig around for the asset before we remote on. We don’t use the inbuilt remoting system but a third party so using the RC isn’t an option. I can see you can add the main asset to the SR and I can assign users assets but how do I get it to speak to each other to auto populate the asset when the user requests a ticket?

2
E
1 month ago
R
Community Enthusiast
Reed the SwedeCommunity Enthusiast
asked in Help Desk

How do you leave a ticket unassigned?

I’d like to be able to re-route a ticket to another group -I’d like to be able to leave the ticket unassigned so the team lead of that group can decide who to assign the ticket to --Is it possible to do this with incident and requeste tickets in SysAid?Thanks!

2
R
Community Enthusiast
2 months ago
jsidoti
Guru
jsidotiGuru
asked in Help Desk

firefox oddities

anyone else experiencing strange behavior using Firefox 121.0.1 (64-bit) with sysaid? When I go to close a ticket, for example, a dialog should pop up asking if I want to add it to the knowledge baseIn my case, it’s putting that dialog into a new tab instead John

3
jsidoti
Guru
2 months ago
M
mmcwhorterNew SysMate
asked in Help Desk

SysAid Admin

We need to reset our SysAid administrator information. How can we do that?

1
I
SysAider
2 months ago
R
Community Enthusiast
Reed the SwedeCommunity Enthusiast
asked in Help Desk

Is there a way to reply to a ticket with a templated response?

Hello SysAid community,I’m interested if anyone has found a way to reply to a ticket with templated responses - I’m thinking of a type of functionality in SysAid where you can select a template or a saved reply when responding to a ticket -- currently we just keep a handy document and copy/paste from that document into our message back to the ticket requestor - But if there were a way to just select a response that would be helpful. Has anyone seen anything like this? Thanks!

1
I
SysAider
2 months ago
S
SuperSalmonNew SysMate
asked in Help Desk

Supervised Requests

I want to enable the Supervised Requests option within SysAid, allowing line managers to view the incidents/requests submitted by their team, and I have no clue where to start.I’d therefore appreciate any advice/assistance/documents that anyone can provide to help me with this.Thanks in advanceMelanie

1
S
SysAider
2 months ago
D
DbrownFCNew SysMate
asked in Help Desk

Users allowed to submit ticket without filling in "required" Field

Users claimed they submitted tickets, but none of our administrators could see it in the “Service Desk”.  Turns out, We searched the End Users individually and found the tickets under the “Help Desk” tab.But the users didn't fill in the “Category” Field on the tickets (and therefore doesn't show up in the helpdesk dashboard) but were still able to submit Ticket. The Category field is marked as “required” on the submit form- I’ve added some pictures for context.  Has anyone else run into this issue? is there a way for user to be notified they must fill out the Category section?  

2
D
3 months ago
J
jdewolfNew SysMate
asked in Help Desk

What permissions are needed to edit Incident Templates and AutoTexts(Aside from full admin rights)

Basically title, looking to allow techs to set up some templates, but don’t want to give full keys to the kingdom. Is there any other way?

3
R
SysAider
3 months ago
P
Community Enthusiast
PGCJoshCommunity Enthusiast
asked in Help Desk

Sasspass/Two Factor

So we’d like to setup two factor authentication for SysAid, since it has a decent amount of information we’d prefer not to be accessible by people who don’t need to know it. I saw elsewhere that Sasspass is supported, or at least as an integration for it. But running into headaches, as it appears it’s not for the web version? I can’t seem to find any help on two factor for SysAid in particular, everything I’ve found is highly generic about setting up Sasspass. I guess the questions are:Can you do two factor authentication with the paid web version of SysAid? Can this two factor *just* be for the admins.  I’ve seen it requested elsewhere, but adding Duo support would be highly useful, since we already use Duo for all our other two factor things.

5
C
Active talker
4 months ago
T
TLFCUNew SysMate
asked in Help Desk

Admin created ticket - no e-mail notifications

On-prem v22.4.45 b1When an admin creates a ticket and sets the status to assigned when creating the assigned admin does not get any e-mail notification. I have ‘assigned to changes’ and ‘assigned’ status selected in Notification settings under General. The notification works when the status is changed after the ticket is already created ,e.g. ticket is created as new then changed to assigned status. I assume this is not sending an e-mail because it only updates on changes and this does not trigger when the ticket is created as already assigned. Is there any way to make a ticket that is created with the admin assigned and status selected send an e-mail notification?

5
T
4 months ago
J
Active talker
Joel_JoseActive talker
asked in Help Desk

i wanted to know could we create a template as given below

*Steps to reproduce* # # # *Actual results:* [REPLACE the TEXT with Actual Results]See attached +[name|^01_pics_without_links.png]+ screenshot for more details. *Expected results:* [REPLACE the TEXT with Expected Result]See attached +[name|^01_pics_without_links.png]+ screenshot for more details. *Additional information* [REPLACE the TEXT with Additional information]

1
I
SysAider
5 months ago
jsidoti
Guru
jsidotiGuru
asked in Help Desk

changing request user to email address not in the system

Afternoon Folks(This is a post merger scenario)The company we merged with was using Salesforce as their Help Desk (not recommended) and while I have all of the company end users using Sysaid we are still getting external users submitting requests thru Salesforce.I do have a rule in Salesforce that forwards those requests to helpdesk@mycompany.orgMy current issue is those forwarded requests show with a request user of myselfI’d really like to be able to change the request user to the email address of the requestor I haven’t found a solution yet.. I’m hoping someone her has an answer John 

1
A
5 months ago
K
KayTeeNew SysMate
asked in Help Desk

Default Views - Remove?

Hi, I would like to know if it is possible to remove the default views in the sysaid incident view menu? a lot of these aren’t necessary for what my team need to do and i would like to tidy it up. Is this possible and if not, is it something i can request? ThanksKT

2
K
6 months ago
DAcki
Community Enthusiast
DAckiCommunity Enthusiast
asked in Help Desk

Automatic creation of incidents

Hello, I need a simple way to create an automatic ticket each month in SysAid for several jobs. E. g. we have to check backup once a month and want to document that in SysAid for audit reasons.  Thanks   

1
S
Community Enthusiast
6 months ago
J
Active talker
Joel_JoseActive talker
asked in Help Desk

How can i deploy something created in sand box environment to production environment

How can i deploy something created in sand box environment to production environment

1
E
SysAider
7 months ago
L
Community Enthusiast
LandersCommunity Enthusiast
asked in Help Desk

One view of all my assigned tickets and Actions

I am designing a new workflow and found that when I look at my open queue it only shows the tickets where I have been assigned as the Process Manager and not those SR Actions that have been assigned to me. How do I get a single view of ALL my assigned work?  

6
alin.lupascu
SysAider
8 months ago
L
Community Enthusiast
Leon SymnzCommunity Enthusiast
asked in Help Desk

Change request user to another user

Good morning, I don’t believe it’s possible but here goes. We have a few automation email for example, one would be newstarter@example.com where we are notfied of a new user. This mailbox is unmonitored and would therefore not receive any replies. We can of course change this to our HR user. What I would like is any emails from newstarter@example.com to have the request user field be automatically changed to hr@example.com IF the subject field is XXX. In Settings>Service Desk>Email Rules> EMAIL RULE >    Update the following SR fields:there is no option to change the request user. Is it possible to add this option? Or would this fall under a FR?

2
L
Community Enthusiast
8 months ago
J
johnmNew SysMate
posted in Help Desk

Cloud , constant spinng " A" logo and "please wait " on helpdesk view

Just wondering if others are getting a spinning “please wait “  frequently ( and I mean 80% of the time at least ) on the cloud version. In our case we wish to look at open tickets and our list is usually 40 - 60 tickets./ It makes the view unusable My workaround is to go to Analytics .. Matrix and get to open or unassigned from there ( or use the mobile app.)  I reported this to support but aside from advising the old possibility that we techies use when we have no real solution ( it could be antivirus ) it got nowhere  I have replicated on several devices : win 10 and 11 ,some with sophos , some with MS Defender and on ChromeOS 

7
J
8 months ago
S
seanickNew SysMate
posted in Help Desk

Possible to Merge Tickets?

I often have more than one person record a ticket on a particular issue. It would be helpful if I could, in one swoop, merge the tickets and add the additional submitters (people) as CCs to the original/merged into record. Is this possible or possible to add as a feature request?

23
T
8 months ago
E
Elephant 33New SysMate
asked in Help Desk

Passing a SR Value in a Workflow when comming in as an email?

We are working on a workflow that is supposed to be triggered by an email coming in, we use an email rule to select our Workflow template. We are wanting to pass Title to the next tab of the work flow but when the email subject link goes into the title of the SR, but it doesn’t pass.  However,  if we trigger the workflow from the sysaid Self-Service Portal it does pass, we are wondering if we are missing a step to get it to work from an email? 

2
alin.lupascu
SysAider
8 months ago

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