Help Desk

Our SysAid server was recently configured to use https, and this required using the FQDN in the URL to access the site. However, the ${LinkToAttachments} variable in the Admin Notification emails still uses the hostname only in the URL. When the link is clicked, the admin gets a 404 page due to the link not being the FQDN. Is there a way to change the ${LinkToAttachments} variable to return the FQDN instead of the hostname only?Example:helpdesk:80/linktoattachment VS. https://helpdesk.domain.com/linktoattachment 

Is there a way to have SysAid automatically change the Incident/Request status when a tech uses the Send Message on a ticket? Ideally we'd like to have the status displayed on the Send Message form so it can show the default or tech can select a different status.

Currently, the views for All Tickets is different from the ones used in Incident, Request..etc. There needs to be a better ability to replicate the views created in All Tickets to other areas. The challenge with the current approach is while it allows for greater level of customization, it is painful having to recreate the same views in incidents, requests etc.

We use the email integration to get our tickets. Employees email our help desk with their issues directly and it is turned into a ticket within sysaid.After we close the tickets we send an email that asks the request user to respond if the issue is not resolved. How can I change the status on a ticket when an end user replies to an email from sysaid regarding the ticket? We could use this in multiple ways, but in this instance specifically, if a user sends a message to a closed ticket how do I then change the status to “Reopened by User”? 

I’m trying to edit a Request Template, and when you create a new request subtype and view the template it creates, the tab order isRequest Details; Approve (Workflow tab); Close; History; Related ItemsBut if I want a different workflow tab to replace Approve, is there a way to do that? When I add one, it just gets added to the end of the list. I recognize if I want to rearrange workflow tabs with other workflow tabs,  I can do that, but that isn’t what I’m trying to do. Thanks!

Hi, I’ve been trying to set who receives emails when a service record is new or completed for a few weeks and I can’t find the setting related to it anywhere. No template seems to have it and no one at the company I’m trying to change this for knows either. I’ve tried setting up emails via Escalation Rules but then it doesn’t log those emails in SR updates, and editing the templates doesn’t allow me to change anything I’d need related to who gets emails when the status changes to new or completed. The Workflow Designer doesn’t seem to give any useful information either. Additionally, where are custom fields stored so I can edit their names?

how ca i chat with a tech, I need help with SysAid, i'm trying to disable a user and the application not allowing me to, yes i'm an ADMIN

We have never archived tickets in the past, and we have been using SysAid for about 12 years now.On a test server, I have setup an escalation rule to archive tickets with a request time of < 1/1/2011.  In theory, i thought this would archive all the 2010 tickets.  It did a pretty good job, but for some reason it left about 64 tickets unarchived.  Not sure why. My other issue….when viewing archived tickets, i can only see 1000...even though i am selecting all.  Any thoughts how i can work around this issue?   Lastly, is there a way to not to send notifications when a ticket is archived.  That would certainly make a mess of several mailboxes. Thanks - 

Does anyone know how to contact SysAid about an urgent problem?Our users keep getting disabled. We had agreed with SysAid reduce the number of our licenses next month but on 2 occasions this week, all of our licenses have been disabled with no warning.Gal Nevah assisted us with this problem yesterday but they are not replying to us today and we have no other way to contact SysAid.Does anyone have a phone number for them?

Hi there, I recently removed an admin and move their service records across to me whilst troubleshooting a view. When I go to select them in the drop down lists for assigning an admin to the ticket, that admin now isn't in there? Even though I have re-added them as an admin to our helpdesk. Any ideas?

Hi there, We've got a "New Tickets" system view and whenever the individual clicks on the view. It completely blanks their views and they cannot revert it or I cannot figure out how to revert it? I can't see where inside of the administration portal where I can either amend or remove that view?

From time to time, asset records will be duplicated because for whatever reason (client reinstalls, client corrupts, etc) a duplicate record appears. This is disruptive as having a duplicated record means that the history for that asset gets split across two records, and it takes time to manually merge the records back. I would like to request a feature that like with ConnectWise, when you delete an inventory object, that it asks you if you would like to copy all records attached to that asset record to another asset record, or have the functionality to click a button to do the same thing (copy all associated records over to the new asset record. This would save a lot of time and headache.

Is there a tag for $Assigned_to_sub First and Last name like there is for $AssignedTo?

How do I rearrange workflow action items in a request template. I swear I used to be able to do this and now I can't find anywhere how to change it.

When will Sysaid On Prem have fixes available for CVE-2022-22796 and CVE-2022-23166? I only see 21.4.45 available, which is at risk to these vulnerabilities. CVE-2022-22796 - CVSS 9.8 Sysaid – Sysaid System Takeover - An attacker can bypass the authentication process by accessing to: /wmiwizard.jsp, Then to: /ConcurrentLogin.jsp, then click on the login button, and it will redirect you to /home.jsp without any authentication. https://nvd.nist.gov/vuln/detail/CVE-2022-22796 CVE-2022-23166 - CVSS 9.8 Sysaid – Sysaid Local File Inclusion (LFI) – An unauthenticated attacker can access to the system by accessing to "/lib/tinymce/examples/index.html" path. in the "Insert/Edit Embedded Media" window Choose Type : iFrame and File/URL : [here is the LFI] Solution: Update to 22.2.20 cloud version, or to 22.1.64 on premise version. https://nvd.nist.gov/vuln/detail/CVE-2022-23166#vulnCurrentDescriptionTitle

Hello, In our SysAid setup, when adding the note field onto a sub type, the note field appears empty, which is what we want, but when we look at the request template where the note field is added, the note field has a note in it (like it's hard coded). Where can i go to remove that hard coded note? Thank you in advance

Hello! I'm customizing some templates and sybtypes and I think I've removed the Top Panel from some of them. How can I add it back? If I add a new tab named "Top Panel" it works as a normal tab. Thank you!

I hope someone can help me out here, we are running SysAid on Prem ver v21.4.45 b17 We have a strange issue with email integration that i am looking to get sorted out. The way we use SysAid is primarily through email integration . An employee will email our support mailbox, which will create a SysAid ticket. Most of the time a manager is copied on the email, and they will need to responded with an approval. We receive the original ticket notification via email, we receive the notification of reply from the submit user via email, but we do not receive a notification reply email from the manager copied. This is the important note....the managers reply is in the SR within SysAid but just do not get email notification. Any idea why we are not getting the notification of reply from that other person. It's something that I can replicate, so it's not a user issue but more of a SysAid issue or configuration thing? Thanks for the help. -Evan

We have been using SysAid since version 5. Sometime ago we realized we were not receiving emails or alerts on random SRs. Turns out email integration was causing some issues with the way it handles subjects. These particular emails contained a number in the subject, and unfortunately those emails were integrated into old tickets that were closed. So we did not receive the alert of a new SR. Is there something that we can do to fix this issue. I would think there may be a setting we can use. If we archive older SRs would that help our situation? Thanks for the help! -Evan

We updated to Build Numberv21.4.45 b17. After this notes start to vanish randomly, how can we identify the cause of this and how to solve it?

We currently use the Status of Verified Closed however how do I configure it to actually close the ticket after a number of days of no response.

Hello All, From some time now, we have strange problem with few end users trying to submit a ticket via EUP or email. Once they do that, a blank ticket is created that only reservs a ticket number but all the fields are blank. This is a view of the SR list in Help Desk section. No information of the ticket number or email for the end user in the EUP. Any suggestions why this is happening and how to resolve it? Application ServerApache Tomcat/7.0.56 (Debian) SysAid Edition / PackageEnterprise Edition Build Numberv16.1.25 b28 Database VendorMySQL Regards

Hi All Is it possible to have a dynamic title for a request template? I have a template created for HR to ask for employee account suspension. One of the fields in the template is "employee name". I would like to populate the value of this field to the request title. Is this even possible? Many thanks Tatiana

Hi all, I am in need of some assistance. We have been using the self service portal for quite a number of years. Our issue is when someone uses the self service portal and submits a request in with the location it does not appear in the back end admin view. Even though the Request Template has the option to have the location set as a drop down list in the workflow tab. I am lost on how to fix it. I hope there is no need to code anything in the back end for it to function properly. It defeats the purpose of having the template setup i believe. Cheers, Pete

I have been told for the past year the mobile app for on-prem users is coming. I am still waiting, anyone else waiting?